Feminist Job Description
||Project Business Administrator
||DWG & Associates, Inc.
||Title: Project Business Administrator
Location: Colorado Springs, CO
Status: Full Time
The Project Business Administrator manages a
variety of general office activities by performing
the following duties personally, or through
subordinate personnel as defined by timelines in
the Corporate Operations Calendar.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the
following but are not limited to.
Greets and directs visitors to appropriate
personnel; answers, screens and directs all
incoming calls; reads and routes incoming
distribution; makes copies of correspondence or
other printed materials; prepares outgoing
distribution, including e-mail and faxes;
maintains distribution systems between clients,
subcontractors, vendors, and corporate entities;
and prepares and distributes weekly corporate
distribution package in accordance with corporate
Collects and forwards all new hire paperwork to
corporate human resources; completes I-9 forms
within legal timelines; assists human resources in
obtaining required and requested employee forms,
including Payroll/Status Change forms; and ensures
all compliance HR posters are posted properly and
Prepares subcontract/subcontract adjustment
packages for subcontractor signature in accordance
with corporate procedure; ensures all required
documentation for subcontractors and tiered
subcontractors is maintained in file; distributes
signed subcontracts / subcontractor adjustments
for file copy and subcontractor copy; ensures all
subcontractor and/or vendor informational
requirements are kept current and accurate.
Reviews subcontractor and tiered subcontractors
certified payroll data such as employee
information, hours worked, taxes, insurance
computation and fringes to ensure contract
compliance with the Davis-Bacon Wage Act and the
prevailing wage rate. Reviews wages computed and
reports errors back to subcontractor(s).
Plans, directs, and coordinates activities to
ensure that goals or objectives of project
reporting and analysis are accomplished within the
timelines defined in the Corporate Operations
Calendar or under the directive of the Corporate
Interfaces with team members to explain,
challenge, and analyze project schedules, costs,
and status reports prepared by project personnel;
compile and prepare project analysis and
communicates the corrective actions for management
and corporate staff.
EDUCATION and/or EXPERIENCE
Associate's degree (A. A.) or equivalent from two-
year college or technical school in an
administrative or accounting related field; or six
months to one year related experience and/or
training; or equivalent combination of education
and experience. Intermediate computer skills and
an advanced knowledge of Microsoft Office products
required. Construction industry and accounting
experience is highly desired. Experience dealing
with Government contracting regulations and
clauses is also highly desired.
Experience working with Spectrum and Wide Area
Work Flow is also desired.
Ability to read and interpret documents such as
safety rules, operating and maintenance
instructions, and procedure manuals; ability to
write routine reports and correspondence required;
and the ability to speak effectively before groups
of customers or employees of the organization
The individual is required drive in the course of
their work; a valid driver's license is required.
The individual must meet all background and
security requirements necessary to access and/or
work on government installations.
The physical demands described here are
representative of those that must be met by an
employee to successfully perform the essential
functions of this job. Reasonable accommodations
may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the
employee is regularly required to use hands to
handle, or feel and reach with hands and arms.
The employee frequently is required to stand,
walk, and talk or hear. The employee is
occasionally required to sit and stoop, kneel,
crouch, or crawl. The employee must occasionally
lift and/or move up to 25 pounds.
DWG is an Equal Employment/Affirmative Action
Employer and as such does not discriminate in any
employment decision on the basis of race, gender,
religion, national origin, age, disability or
||Jan 20 2013 12:00AM
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