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Event Planning
 Organizing a major event on campus
requires many months or weeks of time-consuming preparations.
To ensure that your event is well-attended and generates excitement
about the Feminist Majority Leadership Alliance on your campus,
the members of your Leadership Alliance must be prepared to
handle a wide range of tasks in the weeks prior to the event.
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Getting Started | Timeline | Division
of Tasks | Event Planning | Day
of the Event
Event Planning: Getting Started
Organize Committees
Organizing a major event is too much work for one person.
Organizing teams or committees should meet together at least once
a week at regular meetings. Consider delegating responsibility
based on the following chairpersons and committees:
Set goals.
- Think about what you want to accomplish: raise awareness
or open dialogue about an issue, affect campus policy,
public education, obtain signatures for a national petition
drive, raise funds for another organization, raise funds
for your own group, etc.
- Set solid goals for the number of people you want to
attend the event. This helps direct your publicity and
media efforts.
- Sometimes there are multiple goals for an event. Be sure
to identify and prioritize your goals!
Set a Date
When setting a date for an event, you must consider many
variables:
- Availability of the space you want
- Availability of featured speakers or performers
- Student availability:
- Midterm or final exams
- Vacations
- Other major events on campus
Identify your target audience.
- Who do you think would be most interested in attending
the event?
- While you want EVERYONE to come, identifying your target
audience will help direct your publicity and outreach efforts.
- For example, if you are planning an event about women
in politics, approach Political Science, Sociology, Women’s
Studies, or other Social Sciences departments for help
with publicity, co-sponsorship, fundraising, and/or extra
credit opportunities for students who attend the event.
Remember that first year students are often a good target
audience.
- Think about approaching and working with influential
people on campus – heads of other organizations,
student government representatives, feminist contacts at
your campus press outlets, and feminist-friendly faculty/staff.
Make a timeline.
Create a timeline outlining the tasks that need to be completed
each week leading up to the event, including event logistics,
publicity/media strategy, and finances.
Getting Started | Timeline | Division
of Tasks | Event Planning | Day
of the Event
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